Whether your business is run at home or from an office, most everything is conducted online. As you’re using multiple electronic devices to schedule, download and email, it’s easy to get lost in your digital routine. Although it seems like our technology lasts forever to provide us endless structure and stability, these devices also need their time to reorganize and declutter. There’s a benefit to cleaning not only your physical surroundings, but making sure your technology also goes through routine maintenance to keep running at top speed. To continue on our topic from our previous decluttering blog, we’ve laid out a few helpful tips on how to keep your devices working great so that you can work better, smarter, and faster.
CLEAR THINGS UP: KEEP YOUR WORKSPACE TIDY
Your desktop space on your computer should be reserved only for work, but that doesn’t mean it has to be devoid of personality. Take care to make sure any necessary programs or file folders are easy to access, and spruce up your computer’s desktop with a background photo that inspires you—maybe your family or a scene from a trip you recently took. The point is, your desktop exists to help you get ahead in completing your tasks and not to become yet another storage space to hoard unnecessary items.
Take advantage of the real estate on your computer’s desktop by keeping it tidy and organized. Create a filing system for your documents that you stick to, and make sure your documents folder is accessible on your desktop, instead of keeping 100 different sub-folders. Add widgets that you use throughout the day—perhaps a calendar or a weather updater. But make sure you keep only what you need.
WHAT’S VIRTUAL RECYCLING VS. WHAT NEEDS TO BE VIRTUALLY TRASHED
Cue the C: drive: depending on your business, you might be the kind of CEO that keeps one computer for work and one for home. If you’re able to multitask, then you run more potential risk of disorganization and chaos if you’re not careful to schedule routine “clean ups” of your virtual space. Consider how often you create folders on your hard drive or in your inbox, with how much emailing takes place, we bet it’s more than enough. Now consider this: if you’re running an entire administrative dashboard, how much of your storage is taken up by outdated emails and files? It’s natural to err on the side of caution and keep account of all documents, within a relevant timeframe. But if you can get rid of outdated emails and files, do so. Your computer will thank you.
It’s time to consider an alternative solution: there are many forms of antivirus software you can invest in that can clear your desktop of any malware, viruses, or files that you can deem as clutter. If you are managing multiple employees and several computers, consider having the work done for you with a managed service provider that provides unlimited support, consistent software updates, and clears threats before you even notice a red flag. It may not seem like much of a threat if you’re a small business owner with only a few employees, but it only takes one infected email or file download that can open doors to ransomware, a virus software that can completely restrict all access to your network until you pay off the cybercriminal.
You don’t want a lack of digital security to be the source that corrupts your business. Clean out your desktop at least once or twice a month to help keep your important work secure.
The same decluttering principle applies to your mobile phones and tablets for the workplace. What apps do you actually use and need, and what can go? And make sure you’re taking advantage of your mobile device’s screen space. Organize apps by category and frequency of use. Keep similar apps in folders together or on separate screens, that way you know exactly where to go when you need to perform a certain task. In addition, use apps like Power Cleaner to rid your mobile devices of unnecessary or duplicate files.
CLEAR OUT THE DUST
Dust dirties up and dulls your devices just as well as the space they live in. Conserve energy in your office space by scheduling monthly dust blow outs to avoid system overheating. Set a schedule to routinely dust out your workspace and cut corners where needed, such as using fans instead of A/C that is constantly running when it doesn’t have to be. Keep your cords and power outlets in easy to reach areas and unplug them altogether when not in use. Whatever devices are not in service or consistently used by your business normally, find a local computer store that accepts recycled tech. Business savvy and environmentally conscience.
Keeping your technology updated and operational is what it takes to keep your business thriving in this digital age and like any business proposal or client relationship, it takes investing in time and a little maintenance to keep performance going strong.